Designing for Health: Interview with Minal Shah, MD [Podcast]

Intentional design and innovative technology are reshaping the healthcare landscape and streamlining clinical workflows, minimizing cognitive load, and improving the experience for both patients and care teams. A wide range of transformative strategies, including the redesign of clinical decision support alerts to reduce burnout, and the critical role of governance in sunsetting outdated digital tools. In the healthcare world, artificial intelligence is evolving beyond ambient scribes to become intelligent copilots, capable of supporting decision-making and improving care delivery through video, voice, and predictive technologies. This episode offers actionable insights for building more efficient, human-centered systems that truly support the people who use them.

On today’s episode of In Network's Designing for Health podcast, Nordic Chief Medical Officer Craig Joseph, MD, talks with Dr. Minal Shah, MD, Medical Director of Virtual Care and System Medical Informaticist at CommonSpirit Health. Craig and Minal discuss Minal’s professional journey and her experiences in clinical informatics, virtual care, and AI strategy. They also discuss smarter alert design and real-time location tracking to rethinking hospital workflows and the promise of AI copilots in clinical care. In addition, they explore how a hospital built around clinician pain points led to smarter workflows, why real-time location services (RTLS) trump flashier tech, and how an evolved Epic Monitor is winning over even the most skeptical patients.

Listen here:

 

 

 

In Network's Designing for Health podcast feature is available on all major podcasting platforms, including Apple PodcastsAmazon MusiciHeartPandoraSpotify, and more. Search for 'In Network' and subscribe for updates on future episodes. Like what you hear? Leave a 5-star rating and write a review to help others find the podcast.

Want to learn more from Dr. Joseph? Order a copy of his book, Designing for Health. 

 

Show Notes:

[00:00] Intros

[00:15] Minal’s professional journey

[01:08] Designing smarter alerts

[05:35] Digital interruptions and use of “thank you”

[12:22] De-implementation

[21:08] Building Saint Francis Interquest Hospital

[25:29] Reimagining the Epic monitor

[28:20] AI beyond the scribe

[32:03] Minal's favorite well-designed thing

[32:56] Outros

 

Transcript:

Dr. Craig Joseph: Doctor Minal Shah, welcome to the podcast. How are you today?

Dr. Minal Shah: I'm great. Yeah. Thank you for having me.

Dr. Craig Joseph: Where do we find you today?

Dr. Minal Shah: I am in Colorado Springs, Colorado.

Dr. Craig Joseph: So, tell us about yourself. What do you do for a living? And I kind of started us off by calling you doctor, so I think that you might be a doctor.

Dr. Minal Shah: I think I might be as well. Yeah. I vaguely remember going through four years of the grueling curriculum in med school. I am an internal medicine hospitalist, still practicing. I am with CommonSpirit Health. I’ve been here for about six years, and I wear a lot of hats within the organization. So, I kind of operate at the intersection of clinical care, technology, and strategy. I’m a physician informaticist on our national informatics team. I’m the medical director of virtual care for our hospitalist program in the Mountain Region, and I spent some time helping to start up our innovation hospital here in Colorado Springs. It’s been a lot of really fun work.

Dr. Craig Joseph: How did you get into the technology aspects?

Dr. Minal Shah: You know, I think I was informally involved with EHR implementation, as many of us were, just by virtue of seeing our hospital systems go live with Epic. But I started my formal work in informatics in 2022. Actually, in 2021, I kept getting ads for a Stanford AI in Healthcare conference, so I decided to go and see what this AI thing was all about. It was really enlightening. It was like a light switch for me. I decided I really wanted to be involved in this work. That’s where I saw my first demos of AI scribing technology and the power of predictive analytics with machine learning. So, I started to think about what kind of doctors get to do this work and pivoted my career in that direction. This was pre-ChatGPT, so kind of the Stone Age.

Dr. Craig Joseph: So, it was an AI conference, but you do more than that. You're involved in aspects of EHR implementation as well. Tell us about that work.

Dr. Minal Shah: Once I decided I wanted to start working in health technology, I explored different avenues for startup advisory work, entrepreneurship. But I actually really like leading at the health system level. That’s when I learned about information technology. I took a 10x10 course and realized I enjoy the full spectrum of informatics work not just AI implementation, but optimization, quality, safety, change management, and innovation. There’s been a lot of opportunities at CommonSpirit to lean into my interests. It’s been a great few years.

Dr. Craig Joseph: Well, let’s start off with something controversial: poor-quality clinical decision alerts. Now, you've said, I believe, that you like those. The poorer the quality, the more you appreciate them. Did I get that right, or did I twist your words?

Dr. Minal Shah: I mean, doesn’t everybody like to be interrupted every five minutes with useless alerts? I think we all feel that way.

Dr. Craig Joseph: I know I do. I used to work for an EHR vendor, so I clearly cannot be trusted. All jokes aside, I think we can agree that most people don’t like alerts that aren’t helpful. But when alerts remind us of something we were going to forget, or surface helpful suggestions at the right time, we all want those. How do we get more of those instead of pop-ups we were about to act on anyway?

Dr. Minal Shah: I like to think of alerts or clinical decision support as "interruption with a purpose." That means surfing the right information at the right time and with the right intent. You also need to match the intensity of the alert to the importance of the issue. If I’m about to overdose on a patient, that should be a bold, red, high-alert interruption. If I'm doing something relatively minor, like giving a med four times a day instead of three, I don’t need that in my face. That can be surfaced more subtly. Accessibility is important too. If you surface information that’s not actionable, it just adds friction. Provide a clear path to take action and allow clinicians to give feedback on the alert. That’s how you design alerts that help, not hinder them.

Dr. Craig Joseph: That’s brilliant and definitely the direction we should have been going for the last 20 years. You’ve talked before about the “interruption tax.” Is that your term?

Dr. Minal Shah: Yes, I call it the “cognitive tax.” It’s cumulative. If you get interrupted every five minutes, your decision-making suffers, your frustration increases, and it becomes hard to complete tasks efficiently. I always say, “Don’t make clinicians pay the cognitive tax just to use your tool.” You won’t get good adoption that way. Design your workflows so insights surface when needed, the loop is easy to close, and tasks can be completed without constant interruption.

Dr. Craig Joseph: And it’s not just digital alerts. In the pharmacy, nurses are trained not to interrupt when someone is preparing meds because the stakes are high. It's the same principle reduce cognitive load to reduce errors. We now know that multitasking isn’t real. You’re not doing two things at once; you’re constantly switching and losing efficiency with each switch.

Dr. Minal Shah: Exactly. There’s a great article by business professor Sophie Leroy on this. She calls it “attentional residue.” Basically, if you start a new task before completing the first, your mind is still partly on the first one. You’re less focused and less efficient. In healthcare, where many interruptions are clinical and necessary, we have to be especially mindful of those driven by technology.

Dr. Craig Joseph: Let’s talk about something simple but surprisingly disruptive: thank-you messages. It’s polite, but if you’re in the middle of writing a note or seeing a patient, being interrupted just to read “thank you” wastes time.

Dr. Minal Shah: Absolutely. I’ve said that our teams don’t send a separate “thank you” message. Say “thanks in advance” in your first message if needed. Secure messaging tools are powerful, but without communication norms, they become overwhelming. We need standards around expectations like when providers are expected to respond and when to escalate. There’s a great NEJM article called The Ecology of Attention that talks about how being more reachable hasn’t necessarily led to more meaningful interactions. Communication norms help protect everyone’s time and focus.

Dr. Craig Joseph: Yes, and those norms used to be strong like calling before putting in a consult. It wasn’t just about courtesy. It was a way to build relationships and collaborate better.

Technology has reduced friction, but sometimes that leads to cutting corners in ways that weaken care coordination.

Dr. Minal Shah: Exactly. The consult order without a conversation might be faster, but it cuts out valuable collaboration. When you talk to another provider, you can gain more insight and context. Healthcare is built on those relationships.

Dr. Craig Joseph: That’s a great transition to something we should stop doing holding on to outdated tools. Let's talk about de-implementation.

Dr. Minal Shah: Yes! Just because a tool was useful when implemented doesn’t mean it should live forever. You need governance processes to review and iterate on tools order sets, note templates, alerts, all of it. We’re building a national instance of Epic at CommonSpirit, and as part of that, I reviewed thousands of note templates. Many had just one user in 30 days. A lot of those were personal preferences that should’ve been user-level tools, not system-maintained assets.

Dr. Craig Joseph: And it’s hard, because people are attached to what they built. Even if it’s barely used, it still feels personal.

Dr. Minal Shah: It is hard. But when usage data says it’s not working, you have to be willing to let go. Otherwise, it becomes a maintenance burden. Also, any changes you make, even minor ones, require a thoughtful change management plan. If someone’s using a familiar order set daily, even a small tweak can cause confusion if they don’t know it’s coming. You can’t just change it six times a year without communication. So, governance and transparency are key when de-implementing or optimizing digital tools.

Dr. Craig Joseph: One thing I wanted to kind of talk to you about is this hospital that you were involved with in the construction. Tell me about this. This is a Saint Francis Interquest Hospital, and it's a kind of digital-first hospital. How did you get involved? And what did you do? Tell us everything.

Dr. Minal Shah: Yeah. So that project was actually led by our former CMO, Val Macinnis, and our former CSO, Sanjeev Sela. I came on a little bit later in the project, but I think the story is really interesting how they were involved from the very beginning. So, that hospital, IT and informatics were involved too, before we even broke ground.

What they did was they put a bunch of clinicians in the room like nurses, therapists, surgeons, hospitalists put everybody in the room, and they just had them think about what the most annoying things are about working in the hospital. So, they started with those pain points first, and then they went looking for solutions. I think it's really easy to go the other way around.

There's so much great technology out there and everyone gets very excited about how to build a smart hospital. But one of the things I liked about this project is that it really started with what clinicians needed first. So, one thing that came up through those conversations is: it's really hard for me to sign things, like I spend a lot of my day hunting down the bladder scanner, the ultrasound machine, hunting down my physician.

I don't know whether they're in the OR. I don't know where they are. And so, out of that frustration, we built RTLS tracking throughout the entire hospital. So, we use real-time location services. We tag all of our equipment, so the nurses are not hunting for things like bladder scanners. They know exactly where they are. They know where their physicians are. They know if their physicians are in the OR because we have RTLS shepherds in our badges. So, it really helps us be more efficient. We're not spending all that time looking for people and places and things. It's all kind of right there at the fingertips. So that's just one example.

But what I loved about this project is that it started with the pain points of the clinicians first. And on the other side of that, when we opened this hospital and started the implementation of all of these new technologies, we saw widespread adoption because it really fits the needs of the clinical staff.

Dr. Craig Joseph: If you give the people what they want, they jump up and down. It's funny, when you said, "I can't find things," I thought you were going to be talking about the electronic health record like, I can't find the information I need. But in fact, I can't find the doctor. I can't find the piece of equipment. When I was practicing, there were times when I couldn't find the patient.

Dr. Minal Shah:
Exactly. And that's part of the value to the providers of that hospital: I'm not going to go try to round on somebody that I can very clearly see is in MRI. I'm not wasting my time doing that. I will say that my daily step count went down considerably. So that's, you know, a problem.

Dr. Craig Joseph: That's negative.

Dr. Minal Shah: That's negative, yeah. But other than that, I'm certainly far more efficient than I was before.

Dr. Craig Joseph: That's awesome. That's not high tech, right? Like, the idea of RTLS, there's no AI in there. It serves the purpose and solves the problem. And it's the simplest way of solving that problem. I think sometimes we try to overengineer and use the latest technology, using AI to predict where the patient will be.

Dr. Minal Shah: And out of that idea, other ideas kind of came about. So, we’ve got trackers that are in our badges. When I walk into a room at that hospital, my name and picture flash up on the screen for the patient, which is another thing that was kind of born out of the COVID-19 period when we were all wearing masks. But yeah, there's so many little things you can do to enhance that patient experience and also enable your clinicians to work more efficiently. So, we're very proud of what we built there. I would love to show you. If you're in Denver anytime, come down to Colorado Springs. We'll give you a tour.

Dr. Craig Joseph: And maybe this overlaps with what we were just talking about is the Epic Monitor. You had mentioned that when you come into the room, your picture appears. Talk to us about that project. What is an Epic Monitor? And what surprised you in terms of that project?

Dr. Minal Shah: Epic Monitor is essentially a digital whiteboard. In many other institutions, it functions just like that. It's kind of a static board that tells the patient what is going on. Clinicians can update it, but we reimagined what that Epic Monitor could be. So, our Epic Monitor is a large screen. At rest, it does function like a digital whiteboard. You can write messages on it, you'll see who your care team is, etc. But when a clinician, either a nurse, provider, or therapist walks into the room, it flips into something called "clinician mode" automatically. And there, it displays all the pertinent information you would need to find on the patient: vitals, imaging, medication list, problem list. It's all up there.

And it has a touchscreen, so it's interactive. I can actually open up the lab section and show my patients the lab trends. I can open up imaging and visually show them a CT scan or an X-ray and talk to them through it. I can pull up their med list and show them when they last got their shot of morphine. Instead of being a static board, it's an interactive tool that we use during the day and our patients absolutely love it. What surprised me was how many elderly patients really loved that Epic Monitor. I think we all have that misconception that older patients will be less accepting of technology. But when you design something that patients really want to use, and you’re using it as a way to enhance how you take care of those patients, it makes a huge difference. That hospital specifically focuses on orthopedic patients, so we do get a lot of older patients. And they love it. They love being able to participate be an active participant in their round.

Dr. Craig Joseph: Yeah, that’s great. And I feel like that’s a common misconception that older folks are not digitally savvy, or at least not interested in anything digital. From the patient portal to an electronic whiteboard. They may not have the latest iPhone, but they’re often very interested in getting that information and using it.

Well, those sounds like another successful project.

Dr. Minal Shah: Yeah, it was really exciting. And our patient experience data really reflects the value of some of those tools that we've built to just make things a little bit easier for people when they're hospitalized.

Dr. Craig Joseph: Let’s talk a little bit about AI. Some folks are excited about it from AI scribes to predictive AI. What are you excited about?

Dr. Minal Shah: AI scribes really softened the sentiment of physicians toward AI, in part because they solve such an important pain point for physicians. And I think that's why adoption has been so dramatic. One of the things I'm excited about is how we can take those tools which right now focus mostly on documentation and how they can be built out to truly become copilots for our providers. So, some of that other work in managing the EHR can be burdensome besides documentation like dynamic data review, proactively placing orders, or teeing up orders to complete. All those other frustrating pieces are great opportunities for AI scribe companies or others moving into that space.

Another area I'm excited about is using other data besides text and audio. So, using video data, for example, to interpret and provide insights. Some companies are doing fall detection using video or benchmarking progress in the OR with video tech. Anywhere there’s a vast amount of data that a clinician has to process, I think there's immense opportunity. I hope to see that continue to progress. I'm optimistic.

Dr. Craig Joseph: Most of us have played ChatGPT at least a little. So, we kind of understand what generative AI is. But there are other types of AI. And to your point, it doesn’t have to always be words or numbers, it can be video or audio. I'm aware of a company that can screen you for anxiety and depression as accurately as validated instruments.

Dr. Minal Shah: Did they use a voice AI tool for that? That’s another really exciting area of outbound voice.

Dr. Craig Joseph: Yeah, I was talking to some folks from that company, and I asked, “Who’s using this?” It seemed odd that people would want to be screened that way. But most physicians want to make sure that if their patients are showing signs of anxiety or depression, they’re referred to the right professionals. The benefit is: when you go to the doctor’s office, you don’t have to fill out those annoying questionnaires. It’s one of the amazing things AI is making possible. It’s not standard yet, but it’s heading in that direction.

I always like to end with the same question for all our guests. Is there something that's so well-designed in your life that it brings you joy whenever you interact with it?

Dr. Minal Shah: Just to give you some context, I just traveled with my two little ones over a long weekend. I have a four-year-old and a 17-month-old. The hardest thing in my life is getting them from the airport parking lot into a seat on the plane. It's a Herculean journey. And I have this amazing stroller. It's a travel stroller. It collapses with one part, can be lifted with one hand, and it expands with one part as well. It truly brings me joy. I think it's an engineering marvel. I might be biased, but it's made such a big difference juggling two kids. Yeah, they’re screaming, they’re crying. It’s midnight but at least I’ve got a stroller.

Dr. Craig Joseph: That is great. That’s an amazing tool, and one that can decrease your anxiety. We don’t even need to screen you. We know you have anxiety taking two little kids to the airport.

Well, Dr. Shah, thank you. This was a great conversation. I’m excited to see how your hospital continues to develop. I look forward to stopping by whenever I’m in Colorado Springs to see your work and all the cool things you’re going to do next.

Dr. Minal Shah: Yeah, absolutely. We’d love to have you. Thanks for having me on the podcast. It was great chatting with you.

Dr. Craig Joseph: Thanks.

READ THE TRANSCRIPT

Topics: featured, Healthcare, podcast

Module heading text

Get the highest quality chemistry and microbiology testing services aligned closely with current good manufacturing practices (CGMP) for all types of products across all phases of development.

Subscribe to receive blog updates